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Henley Tennis Club [‘HTC’] AGM |
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Date: |
03 December 2019 |
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Venue: |
The Bird in
Hand |
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Attendees: |
Katy Bayly,
Secretary Allen Levy,
Social Secretary Colin Main,
Chair Mike Pugsley,
Treasurer John Tamplin,
Facilities Manager Plus 2
members |
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Apologies |
Jo Saunders,
Welfare office; Jeremy Wright, Match Secretary; Claire Smith, Membership
Secretary, Member: Andrew Jeremy, Jess Craig, Agnes Ruusmann, Judy Whitaker, Shirley
Lees, Gay Bradbury. |
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Henley Tennis Club [‘HTC’] AGM |
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Date: |
03 December 2019 |
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Venue: |
The Bird in
Hand |
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Attendees: |
Katy Bayly,
Secretary Allen Levy,
Social Secretary Colin Main,
Chair Mike Pugsley,
Treasurer John Tamplin,
Facilities Manager Plus 2
members |
|
Apologies |
Jo Saunders,
Welfare office; Jeremy Wright, Match Secretary; Claire Smith, Membership
Secretary, Member: Andrew Jeremy, Jess Craig, Agnes Ruusmann, Judy Whitaker, Shirley
Lees, Gay Bradbury. |
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Action |
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AGM
Agenda
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Chairman’s report Chairman ran
through his comments for 2019 (see Below.) Some
discussion had over membership fee for 8yrs and under – agreed this would be
increased from £15 to £20 but remain at 8 and under (as opposed to changing
to 5yrs and under) Good evening
and thank you to all who are attending. This is the
Chairman’s Report for 2019 / 2020. Overall,
this has been a quiet year on deliveries. Our main
focus has been on keeping the club courts and grounds up to a good standard,
along with floodlight planning and lease changes. We are
making steady progress, all be it, slow progress. The current
membership of 233 is practically the same as in 2018/2019. Which indicates
we have a reasonably strong core of members. However, we are 200 members off
of our best ever year. At this moment we do not have an answer as to why
this fluctuation has occurred. This is something to be looked at in the
coming months as we move towards another membership year starting April
2020. We are
planning fee increases for 2020/2021, to help us with the forthcoming
proposed spending. These are
still the smallest fees in the area. Peppard is £165, Family is £310,
Juniors are £55.
2019/2020
2020/2021 5 and
under
£15
£20 18 and
under
£30
£35 Student 25
and under, in full time
education £30
£35 Adult
£67
£75 Family
£154 £165 Social
£15
£15 Henley
College Staff Discounted
£50
£60 I believe
the club finances are strong as we had very little expenditure over the last
year. Future projects will affect our balance. However, we do intend to
apply for a couple of £10,000 interest free loans to help with the large
expenditure we are planning over the coming year’s. Next
membership year we aim to have completed the sign off of the new version of
the lease and installed floodlights on a minimum of the bottom two courts,
Courts 1 and 2. We also have
plans for the following – 1.
Removal
of a tree in the car park that is affecting the ground of court 1. 2.
Clearance
of 2 meters of shrubs and trees along courts 3, 4, 5. This will help
with leaf fall on to those courts. 3.
A
defibrillator for health and safety 4.
A
new ball machine. Courts 1 and
2 are starting to look a little tired and need some maintenance. This
may even require re-surfacing. The future
of the site is still a little unsure, although we are making provisions for
a bigger buy back in a re-write of the lease, if the worst happens. There is
very little news from the consultants working for Henley College as to any
progress on land sale or redevelopment. Any questions raised by us are
usually ignored for usually months at a time. We can only
hope that sanity prevails and that the land will not be earmarked for
redevelopment. I would like
to hope that all of the items I set out to do as Chairman will have been
completed by this time next year. If they have then I would be happy to step
down as Chairman. If we have failed to complete the new lease and have
floodlights then I will definitely step down as I will have deemed this to
have been a failure and we should look immediately for another Chairman who
can promise delivery and take the club forward. I would like
to thank the following people who help run our club – 1.
All
of the committee for their work and attendance at meetings 2.
I
would also like to thank Rob Dickie for looking after the Club Championships
so well this year, with some help from Jeremy Wright and Max Miles Thomas 3.
Thanks
to the team Captains for looking after our competitive sides, Jeremy Wright,
Jess Craig, Agnes Ruusmann, Hussein Abdulaahi, Levis Mcandew Brown. 4.
Thanks
to Marcus Richardson for helping with Spring/Summer Club night attendance. 5.
Thanks
to Max Miles Thomas and Jeremy Wright for making our new Spring/Summer Team
nights so well attended. I apologise
if I have missed anyone. As usual we
are open to having more people active on the committee and very open to any
feedback or new ideas and proposals. Please do
get in touch. That
concludes the end of year report. |
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Chairman’s Special Announcement. I would now
like to move on to an award for a particular member of the club. We currently
have 2 free lifetime memberships, Eric Davies, and Mike Pugsley. It gives me
great pleasure to offer a third free lifetime membership. This proposal
is for a man who has served on the Committee in two phases since I have been
at the Club. He has served as various roles, Child Protection, Social
Organisation, Planning Application Management. He always attends the
committee meetings and contributes to all aspects of Club discussion. We, the
committee, would like to offer Allen Levy a lifetime free membership to the
club for all of his hard work on the committees in the past and for the work
that he is continuing to do on the current committee, especial the work on
the planning application for floodlights. You have been and are a great
asset to the club and we all appreciate the time and effort you give to Club
matters. |
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Maintenance Moss cover
becoming an issue on the bottom courts: Will initially be jet washed Proposal for
a gate on bottom court – on the list for 2020. |
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Finance report Membership
numbers are still down but nevertheless there was a 13% increase in subs to
£12,400. Otherwise income and
expenditure have broadly balanced out yielding a small £600 increase in our
final bank balance of £47,378. However, there was a carry over to 2019/20 of
£2,200 expenditure on tennis balls and equipment which would have reduced the
balance to around £45, 000. The continued
inflation of courts etc costs reflects the final £10,500 bills for the
upgrading of courts 3,4&5 (a total of £25,200). The high
insurance figure reflects the carry-over of last year’s bill and the zero
cost of water is due to credit from Castle Water due to over-charging. |
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Floodlights Pre
application planning application to get advice on full application has been
submitted. Response – in principle council are in favour, however there are provisos.
Full planning application needs to include further information on the
lighting (spillage) and local ecology (incl. trees & bats). |
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AOB Allen proposed we try to have better relationship with town
councillors/schools etc. All agreed – needs people to have the time to put
into it. |
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