HENLEY TENNIS
CLUB
Minutes of the meeting
held on Wednesday 23rd September 2015
1
Apologies Received
from Tony ,John and Mike
2
Minutes Meeting 1/7/15 approved and signed
3
Matters Arising
Quote for secure Junior Clubhouse cupboards was rejected so Colin will
investigate ready made as well as removing from site the final unwanted
contents. Hugh was thanked for erecting the entrance sign and declared that the
replacement programme for Paypal would not be pursued. Final painting of the Junior Clubhouse was
arranged
4
Chairman Tony’s resignation was accepted with regret.
5
Secretary Eric reported the renewal of insurance, an increase in
LTA registration fees, together with changes in the Wimbledon Ballot process to
be included in the forthcoming Newsletter as well as AGM details, Xmas dinner arrangements and possible Involvement in the Bled Twinning
scheme. He reminded all that the risk of
vandalism must not be ignored in any future development
6
Treasurer Mike sent
details of a current “war chest” of £36000 with a request that all expenditure
and Paypal residue be submitted before the end of the month.
7
Membership Clare declared that more Tags had been
purchased as membership had broken through 300 before completing a facilities
survey for SODC. The welcoming of visitors was confirmed.
8
Juniors Allen announced his decision to discontinue
his membership of the committee passing on his role as Child Protection Officer
to Eric.
9
Captain Bob gave the Summer League final positions as
Ladies 3rd in Div. 5, Men as 8th in Div.8 and Mixed as 4th
in Div.6. before confirming the Winter League fixtures as well as the
usual Wargrave arrangements. He was thanked for his efforts especially in
captaining all teams.
10 Site The loss of a new bench to vandals
was mourned and various security systems discussed. The bench
will be replaced. Following the refusal of the College to extend the Lease “for
the time being” it was decided to replace the perimeter netting around the
Upper Courts. Richard presented the completed A Board and it was noted that at
last the Direction Sign was in place in
Deanfield Rd. It was agreed to erect a Notice Board within Court 2 and deal
with the inadequacies of the coded lock.
11 Coach Colin reported a most successful Summer Camp while
highlighting the development of a regular Ladies group where numbers continue to increase while the
progress of three Juniors in the Road to Wimbledon scheme was welcomed. It was
agreed to start re-using the gate on Court 3.
13 AOB Eric expressed
his view that the purchase of the new benches should have gone through full
committee meeting and a limit of £500 was suggested by Clive for quick
purchases. It was decided to encourage
more mixing during Sunday Club sessions by organising more tournaments and
offering refreshments on the first Club session of each month. Colin was
thanked for dealing promptly with the damaged bench and the possibility of a
Ladies Club session was raised. The annual New Year Tournament was fixed for
Sunday 3rd January 2016. It was noted that Sue Bishop had been
replaced by Kulbir Sephi
The next meeting will be arranged at the
AGM on Monday 7th December at 8.00pm.in The Salisbury Club
