Henley Tennis Club

 

Henley Tennis Club [‘HTC’] Committee Meeting
Date:	18th  January 2022
Venue:	Bird in Hand
Attendees:	Katy Bayly, Secretary Colin Main, Chair  John Tamplin, Facilities Manager Mike Pugsley, Treasurer Tom Scott, Head Coach Jeremy Wright, Match Secretary Allen Levy
Apologies	Claire Smith, Health and Safety Officer;

	Action
Current membership: 480 Membership packages available now for 2021/2022. Prices increase in affect.
Lights and surfacing progress Target completion date for both 17th Feb. Fences will  be replaced down the middle only Agreed There will still be a gap in the middle, offset by a floodlight pole. New gate for separate access to Court 1 The floodlight posts are where they are because of the required specific lighting design Court colour needs to be confirmed. Agreed on Green / Green Tom has arranged for the Mayor to opening the floodlit courts Are we ok with the floodlight switches being in the club house? Agreed More lighting is required to safely get to the club house. John T to look into.	JT
Floodlit courts schedule Discuss Tom’s proposal Changes to be made to remove club session on Thursdays for the time being. Tom to re-issue plan for sending to members at earliest opportunity.	TS/CM
Maintenance proposals Tom to speak Court locks
Levi Integration into coaching Payment of courses for Level 1	TS CM/JW
LTA Loan for floodlights. All agreed. Forms are with me to sign. Amount is £25000 over 5 years, repayment £5000 per year
Next Lease If we can’t get the college to be proactive about the lease should we consider offering them rental, maybe 10% of take per-year To be discussed at future meetings nearer the time.	COM
Club sessions times and formats Start time of club session Agreed as 6pm Number of games to be played to rotate faster Agreed at 8 games free club session balls Agreed
Music Licence Can someone look into cost?	TS
Club Events Regular Sunday Morning American Doubles tournament every 2 months BBQ To be looked into.	CM/JW Comm
Welfare Officer Temporarily Col Main.
Accounts There was a previous action for Jeremy to take the club cheque books No action required
Club Championship We need someone to run the event Jeremy suggested Rob Dickie we need people to commit to organising finals day Future action for all committee	JW Comm