Friday, June 28, 2024

AGM 2023 Agenda

Henley Tennis Club [‘HTC’] AGM Agenda 2023

Date:

28 June 2023, 7pm

Venue:

Henley Tennis Club

Committee Attendees:

Colin Main, Chairman, 

David Hunte, Club Secretary

Daniel Barr, Membership Secretary

Mike Pugsley, Treasurer

Jeremy Wright, Team Captain

Allen Levy, Social Secretary

Apologies

John Tamplin, Facilities Manager

Tom Scott, Head Coach

Allen Levy, Special Projects


Action

AGM Agenda


  1. Apologies for Absence 

  2. Approval of 2022 Minutes of A.G.M. held on Previous Year

  3. Chairman's Report

  4. Secretary’s Report

  5. Treasurer’s Report 

  6. Appointment of Auditor

  7. Constitution changes 

  8. Election of Office Bearers

  1. Chairman

  2. Secretary

  3. Treasurer

  4. Committee Members

  5. Trustees.


  1. A.O.C.B


  1. Maintenance Report

  2. Membership Report

  3. Coaching Report

  4. Health and Safety Report

  5. Team Report

  6. Communications Report

  7. AOB (Members questions

  1. Closure



Apologies for Absence 

John Tamplin, Facilities Manager

Tom Scott, Head Coach

Allen Levy, Special Projects



Approval of 2022 Minutes of A.G.M. held on Previous Year


Proposed: 

Seconded: 



Chairman’s report




Secretary’s Report



Finances – Mike Pugsley


Approval of Accounts:

Proposed: 

Seconded: 




Appointment of Auditor

Not required.



Constitution changes 


None proposed.



Re:Election of Office Bearers and Committee


Request for any nominees?


  1. Chairman                         - Vacant

  2. Secretary                         - David Hunte

  3. Treasurer                         - Mike Pugsley

  4. Health and Safety            - Vacant

  5. Maintenance                    - John Tamplin

  6. Team Captain                   - Vacant

  7. Welfare Officer                 - Vacant

  8. Special Projects                - Allen Levy

  9. Membership Secretary     - Daniel Barr

  10. Social Secretary                - Simon Perry

  11. Communications Officer   - James Cudd

  12. Funding Appropriations Officer - Vacant


Approval of:

Proposed: 

Seconded: 



Election of Office Trustees


John Tamplin

Colin Main


Approval of:

Proposed: 

Seconded: 




Maintenance Report – John Tamplin




Membership Report – Dan Barr




Coaching Report – Tom Scott


Head Coach – Henley Tennis Club

Director – My Sports Pro




Health and Safety - Vacant




Teams – Jeremy Wright – Team Captain





Communications Report - James Cudd



13. AOB (Members questions)



14. Closure


Thank you all for coming.


We look forward to another successful year. 



Friday, September 8, 2023

Club Updates & Club Finals Day Date Change

ETIQUETTE - With the growing membership and court usage please be respectful of other members/players and remember court etiquette - before entering courts to always wait for a break in play (end of a game) or players on court letting you enter to cross the courts.

COURT ACCESS - Please avoid using the gate of court 2 to access court 1.  The 4-digit code on the court 1 padlock should be entered across the top row of numbers and not middle row.

JUNIOR SUCCESS - Several of our Junior members recently competed in the Oxfordshire County Tennis Festival held at North Oxford Tennis Club.  Owen Ashton competed in the U9 Boys, Shanaya Yasin in the U9 Girls, Ayden Yasin U10 Boys and Sebastian Sheldon U10 Boys.  All the Juniors competed over and above expectations.  Kicking things off with Owen Ashton just missing out on a consolation semi final spot by only a matter of points - his game has come on leaps and bound this summer.  Shanaya Yasin missed out on the final spot after having to play back to back quarter final and semi-final matches eventually coming 3rd winning her playoff match in fantastic style.  Older brother Ayden Yasin competed well in the U10s unfortunately just missed out on a consolation final spot losing in the 3rd set tiebreak 10-8.  Last but by no means least Sebastian Sheldon who won the U10s Boys in amazing style just losing 3 games all tournament he then went on to win the boys doubles.  Well done Seb and all our juniors who competed a great achievement.

Club Championships - FINALS DAY NOW SATURDAY 30TH SEPTEMBER

Kicking off in style at the start of summer the championships has once again delivered!  The results as of Friday 25th August are below and there has already some upsets as well as long 3 setters with one going into a second evening. Can you guess which one?

Vets Doubles
Peter Fennelly & Andrew Grant def. Dougles Duguid & Nick Hudec: 6-2, 6-2

Matches To Be Played

Dominic Scott & Jeremy Wright vs Colin Main & Jim Neale - deadline overdue

Semi Final - John Tamplin & Robert Dickie vs winner of above - deadline 16th September

Semi Final - Tom Tuite Dalton & Simon Perry vs Peter Fennelly & Andrew Grant - deadline 16th September


Mixed Doubles
1st Round - Sarah Mclean & Rob Friend def. Flo Wakely & Tom Francis: 2-6, 6-2, 6-4

1st Round - Verity Hallam & Matt Hallam def. Fiona Huggard & Daniel Barr: 7-5, 6-4

Quarter Final - Beatrice Friend & Julian Mclean def. Hannah Thomson & Sam Colder: 6-2, 6-4

Quarter Final - Natalie Wakefield & John Tamplin def. Sarah Mclean & Rob Friend: 6-3, 6-1

Quarter Final - Verity Hallam & Matt Hallam def. Charlotte Turner & Simon Perry: 6-4, 6-0

Matches To Be Played

Quarter Final - Pam Saker & James Cudd vs Jessica Craig & Paul Ulrich - deadline 4th September

Semi Final - Beatrice Friend & Julian Mclean vs winner of above - deadline 18th September

Semi Final - Natalie Wakefield & John Tamplin vs Verity Hallam & Matt Hallam -  deadline 18th September


Women's Doubles
Beatrice Friend & Sarah Mclean def. Laura Gater & Nia Ashton: 6-2, 6-4

Pam Saker & Jessica Craig def. Jacqueline Lochrin & Julia Welburn: 6-1, 6-0

Sarah O'Connor & Cath Walker def. Hannah Wilson & Lucy Willson: 6-1, 6-2

Matches To Be Played

Quarter Final - Natalie Wakefield & Fiona Huggard vs Charlotte Gater & Natlie Postlethwaite - deadline overdue

Semi Final - Beatrice Friend & Sarah Mclean vs winner of above- deadline 16th September

Semi Final - Pam Saker & Jessica Craig vs Sarah O'Connor & Cath Walker - deadline 16th September


Women's Doubles Plate
Matches To Be Played

Semi Final - Loser of Quarter Final Above vs Laura Gater & Nia Ashton - deadline 16th September

Semi Final - Jacqueline Lochrin & Julia Welburn vs Hannah Wilson & Lucy Willson - deadline 16th September


Men's Doubles
1st Round - Robert Dickie & Rafe Dickie def. Tim Bianek & Dominic Scott: 6-4 7-5

1st Round - James Cudd & David Hunte def. Peter Fennelly & Nick Hudek: 6-3, 6-1

1st Round - Jeremy Wright & Andy Tonks def. Tom Tuite Dalton & Chris Ward: No Score provided

1st Round - Max Miles-Thomas & Rob Friend def. Gordon Stoddard & Phil Ashton: 6-0, 2-0 retirement

1st Round - Tom Scott & Fred Clifford def. Daniel Barr & Piers Barnett: No Score Provided

1st Round - Levi McAndrew-Brown & Julian Mclean def. John Tanplin & Paul Ulrich: No Score Provided

1st Round - Matt Hallam & Paul Cantrill def. Tom Raynor & Simon Perry: 6-1, 2-6, 7-6

Quarter Final - Jim Neale & Andrew Grant def. Robert Dickie & Rafe Dickie: 7-5, 1-6, 6-4

Quarter Final - Max Miles-Thomas & Rob Friend W/O Tom Scott & Fred Clifford

Quarter Final - Levi McAndrew Brown & Julian Mclean def. Matt Hallam & Paul Cantrill: 4-6, 6-2, 6-0

Matches To Be Played

Quarter Final - James Cudd & David Hunte vs Jeremy Wright & Andy Tonks - deadline 4th September

Semi Final - Jim Neale & Andrew Grant vs winner of above - deadline 18th September

Semi Final - Max Miles-Thomas & Rob Friend vs Levi McAndrew Brown & Julian Mclean - deadline 18th September


Men's Doubles Plate
Matches To Be Played

Quarter Final - Peter Fennelly & Nick Hudec vs Tom Tuite Dalton & Chris Ward - deadline 4th September

Quarter Final - John Tamplin & Paul Ulrich vs Tom Raynor & Simon Perry - deadline 4th September


Women's Singles
Quarter Final - Beatrice Friend def. Flo Wakely: 7-6, 7-5

Semi Final - Beatrice Friend def. Natalie Wakefield: 7-5, 6-4

Matches To Be Played

Semi Final - Pam Saker vs Lizzie Miles - deadline 16th September


Men's Singles
1st Round - Tom Tuite Dalton def. Julian Mclean: 6-0, 6-1

1st Round - Henry Eleyin-Bingham def. Edwin Malpass: 7-6, 6-2

1st Round - Robert Dickie def. Daniel Barr: 6-4, 6-4

1st Round - Jeremy Wright W/O Russell Gibson

1st Round - Julian Milne def. Chris Ward

1st Round - David Hunte def. Andrew Grant 6-3. 3-6, 6-4

1st Round - Tim Bianek def. Charlie Ferber

1st Round - Tom Francis def. Piers Barnett: 3-6, 6-2, 6-1

1st Round - Peter Fennelly def. Pawel Pozniak

1st Round - Matt Hallam def. Barry Duggan: 6-0, 6-1

1st Round - John Tamplin def. Paul Ulrich: 6-3, 6-1

1st Round - Levi Mc-Adrew Brown def. Charlie Friend: 6-2, 6-3

1st Round - Rob Friend def. Nick Hudek: 6-7, 7-5, 7-5

2nd Round - Max Miles-Thomas def. Tom Tuite Dalton: 6-0, 6-0

2nd Round - Tim Bianek def. Tom Francis: 6-1, 6-2

2nd Round - Matt Hallam def. Peter Fennelly 3-6, 6-3, 6-4

2nd Round - Levi McAndrew-Brown def. John Tamplin: 6-1, 6-2

2nd Round - Tom Scott def. Rob Friend: 6-0. 6-1

Quarter Final - Tom Scott def. Levi McAndrew-Brown: 6-3, 6-0

Matches To Be Played

2nd Round* - Henrey Eleyin-Bingham vs Robert Dickie - deadline overdue

2nd Round** - Jeremy Wright vs Julian Milne - deadline overdue

2nd Round*** - David Hunte vs James Cudd - deadline overdue

Quarter Final - Max Miles-Thomas vs winner of 2nd Round* - deadline 3rd September

Quarter Final - Winner 2nd Round** vs Winner 2nd Round***- deadline 3rd September

Quarter Final - Tim Bianek vs Matt Hallam - deadline 3rd September


Men's Singles Plate
Matches To Be Played

1st Round - Edwin Malpass vs Daniel Barr - deadline overdue

1st Round - Russell Gibson vs Chris Ward - deadline overdue

1st Round - Charlie Ferber vs Piers Barnett - deadline overdue

1st Round - Pawel Pozniak vs Barry Duggan - deadline overdue

1st Round - Paul Ulrich vs Charlie Friend - deadline overdue

Finals Day
U18 Girls = Flo Wakeley vs Millie Hallam

U18 Boys = Tom Francis vs Oliver Hewes

U14 Boys = Sebastian Sheldon vs Ayden Yasin

Women Singles = Beatrice Friend vs TBC

We look forward to seeing you at FINALS DAY SATURDAY 30TH SEPTEMBER

Wednesday, August 9, 2023

HTC Committee Minutes - July 2023

Henley Tennis Club [‘HTC’] Committee Meeting
Date: 26th July 2023
Venue: Bird in Hand
Attendees: Colin Main, Chair
John Tamplin, Facilities Manager
Mike Pugsley, Treasurer
Dan Barr, Membership Secretary
Tom Scott, Head Coach
Jeremy Wright, Match Secretary
Julian Evans, Communications Officer
Apologies Fred Clifford: Secretary, Allen Levy: Special Ops
Time: Started: 20:00, Ended: 22:00
 
Current membership: 382
Facilities -
Lights and surfacing progress

  • Repair fence posts on court 3/4. Replace with sturdy round ones like bottom court.
  • Repair fence clips on courts 1 and 3
  • Court issues on new courts 1 and 2, court concrete kerbs breaking up, court slippery. Need to get contractors down to see and fix.
  • Suggested alarm for doors being left open. No agreement as could be difficult.
  • Suggested signs on courts 1,2,3, to ask members to check club doors prior to leaving, and communication to members to remind them to check prior to leaving. ACTION - JE
  • Master set of keys required to go to Jim Neal for, club house doors, club House windows, coach Storage. ACTION - JT
  • CM reminded all about the club contacts via Google Contacts List. CM to show John T ACTION - CM
  • Club house tables and chairs… Tom to follow up. ACTION - TS
  • Court cleaning. Last cleaned Oct. ACTION - TS
  • Weed killer needed on courts. ACTION - TS
  • Grounds update. To be completed. Plus carpark. ACTION - JT
Membership – Dan B
  • Latest membership stats. From Dan. Growing club. Prob higher than last year. Revenue up 8-10%.
  • Audit of unpaid members. To be done. ACTION - DB
  • Leavers survey. To be done. ACTION - DB
  • Renewal update. See Stats sheets. ACTION - DB
  • New price membership packages to be created. ACTION - DB/CM
  • Invoices for Invesco. Col and Dan to chase ACTION - DB/CM
Coaching – Tom S
  • Date for completion of Levi’s coaching. ACTION - TS
  • All good. Good numbers. ACTION - TS
Communications Officer – Julian Evans
  • Checking inbox required more regularly. ACTION - JE
  • Whats app group. Flier to say about joining. ACTION - JE
  • Remove weather info from club session ACTION - JE
Next Lease - ALL
Date for start of discussions. Lease runs out end of Feb 2033. Start discussions start of 2024 . Maybe get to governors meeting. Suggested we find out how other organisations connect with the governers.
Club Events
  • Planned. Finals day Sept 23rd. Return trophies by end of August. Comms required by JE and TS ACTION - JE/TS
  • 22nd inter school finals day. Press release. LTA President for Oxford will attend.
  • Social organiser found at the end of meeting. Need name? ACTION - DB
  • Xmas meal needs planning. ACTION - CM
Welfare Officer – Col M
  • Nothing to report.
  • Move all notice board notes to a folder
Health and Safety – Col M
  • I suggest that we ask all injuries to be reported via the book and via email.
  • Find book, for injuries book. Send out message re-injuries add to blog. ACTION - JE/TS
Teams – Jeremy W
No report.
Accounts – Mike P
  • Current bank £33,000 approx.
  • Any planned big expenditure. Just Toms invoices.
  • Looked quickly at 10 year projection figures.
  • Going forward, need collated hard copy expenses for Mike P.
AOB
  • Ball machine booking ACTION - CM
  • Suggested AGM for prize giving.
  • Thursday club session. October half term change of club sessions for Winter program.
Club Championship
  • No issues?
  • Date of finals set.
  • Volunteers for finals. To be sourced. ACTION - CM/JT

Monday, July 31, 2023

New Ball Machine Booking Process.

 We are offering a booking system for the clubs ball machine, via court bookings.

 

When you book the ball machine you will also need to book a court to use it on. 

 

The machine must not be used on the practice court.

 

The machine can only be booked by adults, 18+ years.

 

This is an expensive item and can only be booked out by members who have completed a course given by our Head Coach Tom Scott, a small fee will be required.

 

You can also watch a training video at https://www.youtube.com/watch?v=KJEB-sN5UfM

 

There are lots of videos on youtube to help you with slinger tennis drills.

 

When you book out the ball machine you will be given the information as to how to unlock the machine. It will be your responsibility to make sure that it is locked after you have finished with it.

 

The machine can be dangerous if not used correctly and with care. It will be the bookers responsibility to ensure that they use the machine as directed following all safety advice. The booker uses the machine at their own risk.

 

If you would like to use the ball machine then please contact Tom Scott, via  info@mysportspro.co.uk . to arrange your course, before you book the ball machine for the first time.

Sunday, July 30, 2023

HTC Committee Minutes - March 2023

Henley Tennis Club [‘HTC’] Committee Meeting
Date: 21/3/2023
Venue: Bird in Hand
Attendees: Colin Main (CM)
John Tamplin (JT)
Tom Scott (TS)
Daniel Barr (DB)
Jeremy Wright
Julian Evans
Mike Pugsley
Apologies Alan Levy, Fred Clifford (FC),
Time: Started 8pm - Meeting ended 9:50pm
 
Club House, doors, tables, chairs
  • New club house doors were discussed, and all agreed to proceed. JT to follow up.
  • As the new doors will be accessed via a key, we need a new easy to open lock box for the key. JT to follow up.
  • John T advised that to have the gates lockable on courts 3,4,5 we will need a welder to close the gap between the gate and the frame. JT/JE to follow up.
  • All agreed to proceed with purchase of new smaller table for the club house. Tables to only be purchased after doors are fitted. We will use the existing club house chairs for the time being TS to source.
  • Potentially get rid of table that site next to toilet JT/TS to follow up.
  • Dan B suggested a float in club house. Snacks for purchase in club house. Honesty basket for money. All to review.
Rotting court bench
It has been reported that we have a rotting bench on court 2.
All agreed to look at replacing with plastic replacement.
Agreed to move rotting bench to outside court 2
JT/TS to follow up.
Coffee machine
Dan gave an update on costs, and proposed that we buy our own based on cost.
Pays for itself in 3 years, £1200 buy, replenish supplies every 3 months.
Buy a card reader at £80.
10 cups will pay for itself in 2 years, profit year 3.
All agreed to purchase.
Use club house cups to start with
Free drinks for matches
Test card reader first.
All agreed.
DB to follow up.
Events
Date still to be advised for Play Your Way to Wimbledon
Club House Stock Purchases
TS advised that a discussion was in place to have a shop for Alan (Henley Sports) at Club House, sale of Balls, dampeners, grips, etc.
TS to follow up.
Membership
  • Dan B and Col M to cover off membership invites for the new year, DB and JE to discuss message out to members advising the membership fees will go up at the end of May for any renewals at that time.
  • Dan B suggested to survey 8 questions, why do people leave? Action this 1 months after renewal. DB to follow up.
Club Keys
It was agreed that we need to full new batches.
One as a backup and one to be held by John T.
The back-up could be held by local resident.
JT to follow up.
Club Accounts
Mike advised new version due to 2022/2023 figures not in correct boxes. John T to send excel version to me, new version to be posted on to the club blog. JT / CM to follow up.
Communication Task
  • Membership
  • Court schedule for summer, Thursday still to go ahead. From Thursday 4th April, 2 courts 1 & 2 initially.
  • Julian asked for terminology clarification, Womens or Ladies
  • JE/TS to confirm.
Teams
5 teams in the summer, 2 oxon men, 2 berks men, 1 ladies berks
Dominic will captain extra team.
Winter league came 4th Div 1.
Winter Oxon Div 5 promoted.
Club Nights
Thursday still to go ahead. From Thursday 4th April, 2 courts 1 & 2 initially.
Col M to send the message he drafted to Julian for communicating to the membership on how club sessions work.
CM to follow up.
Amazon prime tennis initiative
Tom selected to run program, funded by Amazon.
Seb Sheldon selected for County Cup.
Funding from Tennis Oxfordshire deliver schools festival coaching and Finals Day.
Special note:
Col M suggested that we need to publish all info and questions before the meeting so that we can proceed through the meeting fasted to stick to a one-hour meeting.

AGM 2023 Agenda

Henley Tennis Club [‘HTC’] AGM Agenda 2023 Date: 28 June 2023, 7pm Venue: Henley Tennis Club Committee Attendees: Colin Main, Chairman,  Dav...