Henley Tennis Club [‘HTC’] Committee Meeting 15 Jul 2020

 

Henley Tennis Club [‘HTC’] Committee Meeting
Date:	15 July 2020
Venue:	Henley Tennis Club
Attendees:	Katy Bayly, Secretary Allen Levy, Social Secretary Colin Main, Chair John Tamplin, Facilities Manager Jo Saunders, Welfare Officer
Apologies	Jeremy Wright, Match Secretary; Mike Pugsley, Treasurer; Claire Smith, Membership Secretary

 

	Action
Current membership = 255
Club house ·       Now open. It’s been cleaned and will be cleaned weekly from now on ·       Toilet seat repaired ·       Broken window at clubhouse to be fixed. ACTION JT	JT
Court Maintenance ·       New bench has been installed on court 5 ·       New nets have been put up ·       2m worth trees have been cut back along-side of courts 3-5 ·       There is a tree causing root damage on court 1. Hugo was going to get permission to remove tree. ·       Fences on Courts 1&2 need repairing. ACTION JT ·       There has been a request to repaint /patch courts 1& 2. Committee agreed it would be better to wait until after floodlights have been installed, at which point it might be better to resurface instead. Courts 3-5 have recently been done, so are in good condition for matches. On hold until floodlights installed.	JG
Club sessions Committee agreed to start club sessions from Sunday 19th as now permitted by LTA
Junior Shed Proposal to move the shed to behind new clubhouse to free up space for junior court. Was moved ‘by hand’ last time. To be looked into
Club Championships Championship to go ahead. Rob Dickie to be asked if he’ll organise. ACTION CM. Can run until after September into the Autumn given the late start.	CM
Bisham Their facilities are still not open but are planned to be by end July. Fees to be collected from them when they leave.
Lease ·       Amendment still ongoing. Solicitor now representing the HTC. Lease has break clause March 2022 ·       CM following up.
First aid kit audit ·       Audit needed – CM will ask Claire if she can do this (action CM/CS) ·       Defibrillator ready to be ordered. Waiting on cheque.	CS/CM
Dance class HTC has been approached to use junior court for a few hours dance lessons. Colin to follow up.	CM
Welfare officer Jo happy to continue. Colin has added all links to website. Jo will check website to ensure all are there. HTC to ensure coaches have requisite certificates. LTA require all certifcations for registration.  Jo will check (and document) that coaches are LTA registered and therefore have all certificates/training required.	JS JS
LTA initiative to open to non-members during lock-down. Currently being offered for free. Committee believe should be a charge now. £10 /hr agreed.
Coaching Colin working on succession plan for number of years. 3 coaches trained in consecutive years and they have left. 2 options being looked at -          Bisham – Pros: benefits of company, back-ups available. Cons: more expensive -          Tom Scott (individual) has provided proposal. Committee to review T Scott’s proposal. ACTION ALL	ALL
Floodlights ·       Planning application will be submitted online for courts 1&2 on 21July (ACTION AL). ·       Bat survey quotes previously received. Committee agreed to complete survey at risk (of council not requiring it), as the window for opportunity this year is closing so we don’t want to risk missing it for another year. ACTION AL	AL   AL
College/land ·       HTC to write formal email to College Principle to try to get some clarity. Cc to Corporation Secretary- (to send on to College Board of Governors as unlikely to be Governors meeting until Jan 2021) ·       Colin been in touch with Council (Ashok Patel)– they will organise meeting between HTC, College and Council.	CM
Insurance Colin to check with Mike re insurance (due Mid Aug). Post meeting- KB spoke to Mike on 19July-  he will organise for the insurance to be renewed.	CM