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Henley Tennis Club [‘HTC’] Committee Meeting |
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Date: |
13th October 2021 |
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Venue: |
Bird in Hand |
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Attendees: |
Katy Bayly, Secretary Colin Main, Chair John Tamplin, Facilities Manager Mike Pugsley, Treasurer Tom Scott, Head Coach Jeremy Wright, Match Secretary Allen Levy |
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Apologies |
Claire Smith, Membership Secretary; Jo Saunders,
Welfare Officer |
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Action |
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Current membership: 420 |
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Lights Col Main proposed that the floodlight
installation should be managed by an expert , e.g. Lee West. Allen Levy queried
the decision but was convinced this was money well spent. Allen requested to
be informed when Lee was making visits so he could be in attendance.
Committee unanimously agreed to all. |
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Bank Mandates and expenses process Jeremy Wright handed out bank
mandate forms for committee members to take to Barclays for authorisation.
This was to complete actions for the clubs new online bank account. Jeremy
Wright advised that all expenses should still be seen by Mike prior to fund
transfers. Col Main said this might still hold up payments and proposed
setting up a club email account for expenses that Jeremy could view and seek
one other confirmation to allow an online payment at the earliest opportunity.
Col to set up email and advise process. |
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AGM Date The AGM will take place on the 9th November,
at the Bird In Hand from 8pm. |
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LTA Loan for floodlights. Col Main advised that all forms had been submitted
and requested final approval for going ahead with the loan request. The
Committee unanimously agreed. |
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Auditor required. Tom Scott to ask his accountant |
TS |
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Club sessions Committee agreed to start an American Doubles
tournament on Sunday Club session every 2 months. First one proposed 2nd
week of November |
CM |
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