Floodlight and Court Resurfacing Update

 Just to let you know that we have hit a delay in the installation of floodlights and resurfacing the courts.

We have only just received acceptable quotes, which the committee have now signed off.

Due to supply issues due to COVID we have been told that the lights will not be available to use until mid January. 

The installation will start before then but we will be waiting on the electronics, due to our specialised non-standard installation.

The courts were going to be re-surfaced at the same time but as this may effect the immediate usage of lights, the committee have decided to postpone resurfacing until the clocks change in spring.

I know this is frustrating and disappointing. 

I wish I had better news.

To clarify some details.

The floodlights and court resurfacing will only be Courts 1 and 2.

The floodlights will only be available until 9pm every day. This is due to planning application restrictions imposed by SODC.

 

Henley Tennis Club [‘HTC’] Committee Meeting
Date:	27 JUL 2021
Venue:	Bird in Hand
Attendees:	Katy Bayly, Secretary Colin Main, Chair  John Tamplin, Facilities Manager Mike Pugsley, Treasurer Tom Scott, Head Coach Jeremy Wright, Match Secretary Allen Levy
Apologies	Claire Smith, Membership Secretary; Jo Saunders, Welfare Officer

	Action
Current membership: 420
Lights Planning permission signed off Grant from LTA being researched. Financial information required; business case required Dates TBC
Resurfacing courts 1&2 To be done at the same time as the lights being installed. Quotes has been requested  Alternative surface options considered and ruled out as clay/synthetic clay is not appropriate due to locations/trees. May not have time to paint Dates TBC
Head Coach Committee have provided written confirmation to Tom Scott that he has the position until 2026
Club House Window fixed Decision made to put up a wooden board with lifetime members in the club house. CM.KB to investigate  New notice board to be purchased.	KB/CM KB/CM
Court Maintenance Fences on Courts 1&2 will be replaced when courts are resurfaced
Club sessions Committee agreed to start club sessions from Sunday 19th as now permitted by LTA
Club Championships  Ongoing
Bisham  Fees collected
Lease Waiting for meeting with all parties for agreement
First aid kit audit Audit complete
Balls for club sessions Decision made that club will provide balls for club sessions.
Ball machine Has been purchased for use of all Members. Needs to be booked with a court. Must have been trained prior to booking. Peak times can only use for 30 mins.
Committee agreed that as part of Inclusion and Diversity, the Club will support funding for Levi to be trained as level 1 and 2 coach. LTA have agreed to pay 50%.
Two junior club members have represented Oxfordshire in U8s.
AGM and social event: 30th August

Floodlights Approved, Clay Court Resurfacing !!!

 I would like to announce the great news that our floodlight planning application for courts 1 and 2 has been approved by SODC. We have a green light for installation. Over the next week we will be engaging with a contractor to place the order. Installation to be completed in approximately 12 weeks, ready for when darkness descends early. I would like to thank all the committee, especially Allen levy, who was lead architect responsible for submitting the planning application. Special mention to Lee West, out expert floodlight consultant. The Henley Standard and The Henley Herald are running press releases this week to cover the exciting news.

Henley Standard link

The Henley Herald link

We are also planning to resurface Courts 1 and 2, hopefully at the same time as the floodlights are being installed. Our preference is for a change of surface to artificial clay. A clay surface is softer on the body and allows all year round play without frost issues . The committee welcomes feedback, or any opinions on the preferred surface. This message will also appear on our blog and I’ll put the links to the newspaper articles.  Many thank Col.

Club House Open again for all use

 Note: The club house is now open for all use. 

Road To Wimbledon 2921 Competition for U14's

 ROAD TO WIMBLEDON

Road To Wimbledon is the biggest competition in the UK with 9500 Girls and and boys from over 650 clubs. parks and schools.  The initiative is staged every year by the All England Club (Wimbledon) to promote both Junior and Grass Court Tennis. The first stage is held at a club, park or school.  The winners then progress to County finals and then progress to the finals held at the All England Club in August.  

We will be hosting the first stage at the Club on Friday 4th June from 2pm.  

Criteria to enter:

1, Must be U14  (born 1 January 2007 - 31 December 2010)

2, Must be a member of Henley Tennis Club - Become a member HERE

To enter please email name, contact number and date of birth by Monday 31st June.

Full details at the RTW LTA pages - Road to Wimbledon 14U Tennis Challenge | LTA  

Best wishes,

Tom

07795562292

info@mysportspro.co.uk

www.mysportspro.co.uk 

June Half Term Tennis Camps

 

Please find information below regarding our Junior Half Term Camps taking place Tuesday 1st June to Friday 4th June. Full week options are available to book online via My Sports Pro (Adhoc day bookings please email info@mysportspro.co.uk) Dates Tuesday 1st June to Friday 4th June Option 1 9am to 10am - 4 to 6 years Option 2 10:30am to 1:30pm - 7 years and above Structure Each camp day will focus on developing an area of play using a various skills and techniques, building towards the final 'Game Day' involving fun individual and team games and competition with prizes up for grabs What to bring clothing appropriate for the days weather, drink & snack  Members Prices Option 1 Full course £32 or £10 per day - Option 2 Full course £90 or £30 per day Non Members Prices Option 1 Full course £42 or £15 per day - Option 2 Full course £110 or £35 per day For any further information please contact Head Coach Tom - Mobile 07795562292 Email info@mysportspro.co.uk

Copyright © 2021 My Sports Pro, All rights reserved. You are receiving this email because you opted in via our website. Our mailing address is: My Sports Pro Henley Tennis Club Tilebarn Close Henley-On-Thames, Oxfordshire RG9 1US United Kingdom Add us to your address book

Log In and Court Booking Issues

 Logging In / User Account Access Issues

In order for a user to receive full access to your venue's site and receive the full benefits of holding a membership, members need to ensure that they are correctly logging into their account. A common issue is that the user is using the wrong login details. 

If a user registers twice in error without realising and they log into their account which does not hold their latest account status (active membership, roles, parent-child relationship) this could cause various issues and confusion. You may come across the following examples: 

• The user receiving 'Access Denied' message when selecting court booking on your site;
• The user being incorrectly charged for booking a court;
• The user seeing padlocks against courts when trying to make a reservation.

Please be aware that a user can log into ClubSpark and your venue in multiple ways. When a user registers with your venue, they can register directly with Clubspark or they can sign up using one of the following - FaceBook, LTA or Gmail. What a user must remember, once they have registered using one of these methods they must log in using the same method every-time. 

The contact may have registered account with Facebook and Clubspark. The symbols to the right of the contact record will indicate the method they used to register with. 

If the user logs in via Clubspark and tries to book a court and your venue has created booking rules that differ for member and non-member, then this user will not receive the full benefits of their membership when logging in via Facebook. You can see this in the screenshot above, as the contact record with the ClubSpark symbol, the membership status is showing as 'Lapsed'. 

Their active membership is held against their Facebook account, so they will need to log in via Facebook every time for the platform to recognise them as a member. 

Should you receive any queries from individuals that cannot book courts, then the first step is to check with them how they are logging in and also check in the contacts module the method they used to create their account. 

If you have duplicated contacts similar to the example above then check with the user what method they would prefer to access their account with. You can then go ahead and merge the contact records, ensuring you keep the correct account.