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Henley Tennis Club [‘the Club’] AGM 2018–
final |
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Date: |
27 Nov 2018 |
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Venue: |
The Bird in
Hand |
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Attendees: |
Colin Main,
Chair Mike Pugsley,
Treasurer John Tamplin,
Facilities Manager Lesley Watts,
Member Gay Bradbury,
Member Shirley Lees,
Member |
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Apologies |
Andrew
Jeremy, Katy Bayly |
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Action |
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1.
Apologies Andrew Jeremy, Katy Bayly. |
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2.
Approval of 2017 AGM Minutes Propose: John
Tamplin Second: Gay
Bradbury -
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3.
Chairman's Report Membership is
down from 350 last year to 230 this year. It is
proposed that we will have a membership drive early in the new year to
attract new members as well as attempting to get previous members to re-join. The new lease
rewrite is still on going with the Henley College consultants, to account for
additional by-back costs and no buy back reduction on-going. The courts
are now re-surfaced and patched. We do have a couple of items outstanding.
Some additional work is required on court 4 to address paint issues from
weather conditions as the court was being maintained. The Orange court still
needs more repairs to make it safe for use. Other
expenditure from 2018 to improve the club is as follows. New fences on courts 3, 4, and 5 3 new benches for courts 3,4,5 2 new picnic tables for outside
club house New net posts for courts 3,4,5 New nets for courts 3,4,5 Ramp to allow ease of use of
ball machine from club house to new path New key storage lock for ease of
access Other work that
has been carried out at the club to improve the facilities are as follows - Weed barrier around all courts. Knocking down lumps on courts 1
and 2 Area behind court 1 in process
of being cleared. Pathway started from club house
to court 3 to allow ball machine ease of use Bin provided for club house Floodlights
update We now have 3 quotes Full £39,000
+vat £47,000 Low level 1 £9,900 +vat £12,000 Poles that need to be elevated Low level 2 £26,000 +vat £31,500 Static lower poles |
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4.
Treasurers' Report Adjusting for year-on
-year, Subscriptions are down some £3,000 on 2016/17 to around £11,000. This is
due primarily to a drop in total membership of about a third. The £10,000 increase to
£16,300 in the costs of Clubhouse, Courts, etc. is mainly due to the £14,200
in year expenditure on the comprehensive upgrade of the three upper courts
(with a further £10,500 falling in the current 2018/19 accounting year). The net effect of the above
accounts mainly for a reduction in our Reserves to £46,791 as at 30th
September. Propose: John Tamplin Second: Colin Main |
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5. Fees for 2019 Colin Main proposed that
membership fees remain the same as we have a healthy balance in the clubs
accounts that enable us to install floodlights in 2019 and still have
sufficient funds for ad-hoc improvements. Propose: John Tamplin -
Second:
Mike Pugsley |
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6. Appointment of Auditor Propose: John Tamplin Second: Gay Bradbury |
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7. Election of new committee After a couple of years without a
full committee Colin Main can now report that all major posts are filled. Propose: John Tamplin -
Second:
Gay Bradbury -
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9. AOB
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Lesley Watts advised that the fences on court 2
need to be pinned at the bottom as balls are escaping. Colin Main advised he
would fix this issue. -
Colin Main advised that people are leaving
rubbish on the courts around the benches. Colin to send a message out to
members to take rubbish away, and to look into adding a bin. -
Colin Main asked if the AGM date could be
changed to a warmer month as it might encourage more attendees. Mike Pugsley
said that the AGM date was linked to the accounts date and would therefore be
problematical to change. Agreed to leave as is for now and think of other
ways to increase AGM attendance. -
Mike Pugsley advised that an additional
signatory was required for Santander Bank account as Peter Handley had
disappeared. Mike to advise what is required to make it happen. -
John Tamplin advised that Allen Levy was
available again to re-join the committee in some capacity. Colin Main to chat
to Allen about the role he would like to play in the club. -
Shirley Lees thanked the committee for their
work in running the club. -
Caversham Tennis Club are closing. It was
proposed that we contact them to see if they had floodlights that could be
re-used at our club. -
Lesley Watts asked if there was anything we
could do to make sure that tennis camps did not get cancelled due to low
numbers. Colin Main advised that we ran more tennis camps this year than
previously and unfortunately the only 2 camps cancelled were the ones that
Lesley’s granddaughter was planned to attend. -
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Club Teams -
Jeremy Wright advised that we now have 2 men’s
teams and 1 men’s team in competitive leagues. The men’s side is flourishing
and is much easier to get teams out, especially as we are in two separate county
leagues. Enabling men to be available for both teams. Colin Main (Ladies Team
Captain) reported that we are making progress and are able to field a team most
of the time. No wins as yet but progress is being made. -
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Coaching Programs -
All sessions are still be run. Roughly the
same numbers as last year. -
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Coaches -
We have had additional coaches available this
year. Adam Deviliers, and Louise Kilsham (Former British Ladies Number 1).
Adam will be leaving at the end of the year to concentrate on another
business opportunity. Louise has advised she will no longer be able to run
Saturday morning kids coaching due to child care commitments of her own. Coli
(Head Coach) will take over the sessions until our new coach, Andy Perry, is
qualified. |
CM CM CM MP CM CM |
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