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Henley Tennis Club [‘HTC’] Committee
Meeting |
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Date: |
26 November 2019 |
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Venue: |
The Bird in
Hand |
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Attendees: |
Katy Bayly,
Secretary Allen Levy,
Social Secretary Colin Main,
Chair Mike Pugsley,
Treasurer John Tamplin,
Facilities Manager Claire Smith,
Membership Secretary |
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Apologies |
Jo Saunders,
Welfare office; Jeremy Wright, Match Secretary |
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Action |
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Actions from last meeting in red |
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Floodlights JT to contact
council re interest free loan Outstanding |
JT |
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Maintenance Court 1 gates
not shutting properly. Action JT.. Part ordered -arriving 27thNov. JT will fit |
JT |
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Club championship Finals will
be 21Sep for men’s singles/doubles Mixed doubles
/ ladies singles / ladies doubles needs to be arranged. Completed |
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Defibrillator Colin will
ask College if they’d be interested in contributing. Claire to
contact Millie’s Dream to investigate sourcing. Sarah
contacted – not heard back. With research c. £1400 as needs secure storage
outside clubhouse. Depending on which, battery and pads need replacing every
c.4-5 years (c. £200). Someone will need to keep eye on expiry dates. Henley college had reorg. Now don’t do sport on Wednesdays.
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CM CS |
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Charity status Is it possible for HTC to have charity status? Colin to investigate.
Researched – ambiguous. CM to go to LTA to ask their
opinion. |
CM |
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Minutes of 26Nov19 |
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AGM AGM meeting
date agreed 3Dec. Announcement to be put on website An auditor is
needed to check finances |
CM CM |
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Calendar Calendar will
be set up and put on the website with all regular activities incl.
maintenance; insurance; memberships; AGM; auditing etc. All to let CM know
anything that needs to be added. |
CM |
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Meeting dates To be
scheduled every 3 months + AGM (Nov/Dec) |
KB |
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Maintenance Clearance of
tree (court 1) and removal of woodland at back of courts 3-5. Heritage Tree
Services Ltd (Hugo) provided quotes and will liaise with college and ensure
legal. Committee agreed for them to
move forwards. Action JT |
JT |
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Fence between
court 1&2 broken Toilet seat
broken Decking
slippery – propose to put non-slip strips down Glass broken
in club-house window Courts to be
jet washed (CM to provide JT info) Cutlery set Net straps on
courts 3-5 – adjuster breaks easily. 3 net straps that are adjustable on the
strap. Ball machine
broken – need a new one. CM to research |
JT |
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LTA registration Colin
completed. Invoice for annual registration received – MP to pay |
MP |
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Carpark passes Used to have
but not received for a number of years. CM to research. In the mean time
members to be told to put notice in car – Henley Tennis Club. CM to send
email to members to tell them. |
CM |
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Membership fees Child remains
same = £15 ≤ 8yrs; >8yrs £35 Adults
increasing from £67 to £75 Family (max 2
adults 2 children from same address) increasing from £157 to £165 Will be put
in AGM minutes and current membership informed. |
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Lease New version.
CM has circulated to Committee for review. Should say minimum of £75,000
should the college not renew lease. Henley college will not give us any
additional money for court upgrades etc. |
Committee |
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Colin
currently injured. Can’t do individual lessons currently. From Feb will not
be able to do group lessons either in prep for operation. |
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Chairman role End 2020
Colin plans to stepdown. Membership to be given heads-up in advance. |
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Welfare Officer Yearly review
of role – potential vacancy. Colin to follow-up. |
CM |
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Floodlights Planning
application to South Ox planning (Paul Lucas contact) – pre application
advice submitted. Process complete. On basis of info we gave them, they raise
no objection to the application in principle. When we put in full planning
some areas need further info e.g. ecology wrt lighting report; trees. Action
for CM to get in touch with Hugo to write a report. Potentially
need to have ‘bat report’ for top courts – this cant be done until the
summer. Decision to
made if application is submitted to cover all 5 courts or to split
application - courts 1&2 first and then 3-5 once we have bat report. Quotes – propose
to get 2 quotes from companies that installed for local clubs. Local
residents to be informed of intention to submit application |
CM AL JT |
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Next Meeting: AGM = 3 December Following meeting = 3rd March
2020 |
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