Club Secretary

The secretary is an important elected member of the management committee and handles the basic administration, to ensure the smooth running of the facility.  

• What makes a good Secretary? 

Methodical and reliable. A good communicator. A good planner. Good organisational skills. Be able to make sure that all club actions have an assigned person. Be a competent computer user 

• Roles and Responsibilities 

 A key representative at meetings.  Once per year to affiliate the place to play to the LTA. Attending all committee meetings. Taking minutes, (shared job with Chairman). Maintaining accurate records, in cooperation with the membership secretary. Working with the Chairman to collect action points from meetings, making sure they have been assigned, making sure they have a completion date. 

• Estimated Time Commitment 

 4 management committee meetings per annum, no longer than 1 and a half hours, 1 AGM, ad hoc external discussion on club issues via a computer team collaboration tool, (to be chosen).

• Key Relationships 

 Coach, Management committee, LTA, County LTA Office

Overview of tasks

• Attending committee meetings.

• Recording committee meeting minutes

• Managing the club’s relationship with the LTA, ensuring that our details are properly recorded and that we remain registered at all times. 

• Liaising with Welfare Officer, 

• Managing Clubhouse maintenance contracts

• Renewing the clubs insurance

• Helping to maintain links with the local community. 

Time required: Minimum of 4 committee meetings per year, 1 hour per meeting.