Committee Jobs - 2021 and Outstanding Committee Meeting Tasks

Committee Jobs - 2022

Committee Jobs - 2022 How Often When Assigned Completed Date Alcohol hand gel refill & supplies Ad-hoc Ad hoc John Check defib Monthly Monthly Claire/ Tom Check for j cloths Monthly Monthly Tom Check for kitchen towels Monthly Monthly Tom Check for sponges Monthly Monthly Tom Check fridge contents Monthly Monthly Tom Check tea, coffee, sugar, Monthly Monthly Tom Check toilet roll situation Monthly Monthly Tom Check toilet towel Monthly Monthly Tom Clean Club House / Pay Cleaners 2 weeks 2 weeks Katy Defibrillator - lock check Monthly Monthly Claire/Tom Defibrillator - Replace battery On warning On warning Claire/Tom Enter Wimbledon Ballot Annually January Col Henley Herald Report Ad hoc Ad hoc ? Jet wash hitting wall area Annually January Tom / Col Remind members to opt in for Wimbledon tickets Annually January Col Update Facebook Monthly Monthly col Update twitter Ad hoc Ad hoc ? Check First Aid kit and replenish where required Bi-Annually Mar and Oct Claire Com Meeting - Spring Annually March Col Complete Championships draw and send Annually March Rob / Max Enter Teams into Leagues Bi-Annually March, December Jeremy Pat Test of club house main and coach 2 years March John Remind members to create or  update their BTM account Annually March Col Remind members to renew Annually March Col Risk assessment  from club perspective Quarterly March, June, Sep, Dec Claire Risk assessment  from coach perspective Quarterly March, June, Sep, Dec Tom Run Club Wimbledon Ballot Annually March Max / Jeremy Sanity check Welfare Officer Role is working Bi-Annually Mar and Oct Col / Jo Send out Championships  invites Annually March Rob / Max Test ball machine Quarterly March, June, Sep, Dec Tom Update BLOG Site -     As an when All year Col Committee and AGM Minutes Quarterly March, June, Sep, Dec Col Update web site for Summer Club Session Court Bookings For April onwards Annually 30th March Col Apply weed killer Apr / Jun / Aug Apr / Jun / Aug Col Check and get copies of all coach's credentials Annually April Tom Defibrillator- lubricate? 01/04/2023 01/04/2023 Claire/Tom Defibrillator- replace pads 01/04/2023 01/04/2023 Claire/Tom Renew Car Park Passes Annually April Col Make sure club house notice board has all required documents Annually May Col Change court lock combinations 2 years June ? Com Meeting - Summer Annually June Col Check for repair  / replace fence Annually July John Check in with college and consultants re: news on sale of land Annually July Col Pin docs to notice board - Club House Insurance Annually August Col Pin docs to notice board - Diversity and Inclusive Policy Annually August Col Pin docs to notice board - Incident Notification Guidelines Annually August Col Pin docs to notice board - Insurance Certificate Of Employers Liability Annually August Col Pin docs to notice board - Insurance Multi Sport Exclusion Annually August Col Pin docs to notice board - LTA Insurance Annually August Col Pin docs to notice board - LTA Legal Guidance Notice For Courts Annually August Col Pin docs to notice board - LTA Registration Certificate Annually August Col Pin docs to notice board - LTA Registration Poster Annually August Col Pin docs to notice board - Rules and Constitution Annually August Col Pin docs to notice board - Safeguarding Appeals Process Annually August Col Pin docs to notice board - Safeguarding Concerns / Disclosure Referral  Options Annually August Col Pin docs to notice board - Safeguarding List Of organisations  and contact numbers, email addresses Annually August Col Pin docs to notice board - Safeguarding Policy Annually August Col Pin docs to notice board - Safeguarding Welfare Officer Information Poster Annually August Col Pin docs to notice board - Safeguarding Welfare Officer Job Description Annually August Col Pin docs to notice board - Safeguarding Whistle Blowing Policy Annually August Col Pin docs to notice board - Welfare Annually August Col Pin docs to notice board - Club Rules Annually November Col Pin docs to notice board - Club Constitution Annually November Col Renew Club Insurance Annually August Katy Com Meeting - Autumn Annually Sept Col Update web site for Winter Club Session Court Bookings For October onwards Annually End Sept Col Clear Leaves from Courts Annually Oct-Nov-Dec Col, Tom LTA Registration Annually October Col Start Accounts Annually October Mike Update Web Site - New Fees Annually October, December Col Update web site for half yearly fees Annually Oct Col Review Club Rules Annually November Committee Review Club Constitution Annually November Committee Assign Auditor Annually November Mike Publish Accounts Annually November Mike AGM Annually December Col AGM Post Committee Meeting   Annually December Col AGM pre Committee Meeting Annually December Col Auditor Sign Off of Accounts Annually December Mike Com Meeting - Winter Annually December Col Jet wash courts Annually December John Review Membership Fees Annually December Col Paint courts 1,2 3 years 2021 John Paint courts 3,4,5 3 years 2024 John Resurface courts 1,2 10 years 2021 John Resurface courts 3,4,5 10 years 2026 John

Outstanding Committee Meeting Tasks

CM and AP to further discus lease approval	Meeting Action	19/10/2020	Col
Look at banking access to allow internet payments and support for Mike	Ad-hoc	01/12/2020	Jeremy
Put up defibrillator use bullet point information, all courts, web site	Meeting Action	23/10/2020	Tom/Col
prepare drafts and finals of Club Risk Assessment and get TS to do a Risk Assessment from a  coach perspective.	Meeting Action	26/10/2020	Claire/Tom/Col
Check all defibrillator tasks are on HTC Comm Calendar	Meeting Action	27/10/2020	Claire
Ask AL if he could help identify the owner of the land behind Tesco hockey , possible tennis site.	Meeting Action	28/10/2020	Col
Make contact with lady offering free land next to Watermans, possible tennis site	Meeting Action	28/10/2020	Col
Get quotes for court 3 cover	Meeting Action	22/07/2020	Col
Instruct Lee West to procede with planning application for courts 3,4,5	Meeting Action	22/07/2020	Col
Follow up on removal of tree in car park causing court 1 damage	Meeting Action	22/07/2020	Col
Fix fences on Courts 1,2. Cable ties on tops, mid point cable broken	Meeting Action	22/07/2020	John
Review Welfare tasks	Meeting Action	22/07/2020	Jo
Renew insurance	Meeting Action	22/07/2020	Mike
Contact council for possible loan/grant for lights	Meeting Action	26/11/2019	John
Would the club be better as a charity	Meeting Action	26/11/2019	Col
Get quotes for new ball machine	Meeting Action	26/11/2019	Col